Why Bookkeeping Firms Should Track Transaction Volume Monthly (and How to Do It with Level)

When you’re managing multiple client files, it's easy to focus on deadlines and deliverables while overlooking a critical metric: monthly transaction volume. But keeping a close eye on how many transactions are flowing through each client's books isn’t just helpful, it’s essential.

Here’s why your firm should be tracking it, and how Level makes it effortless.

Why Monthly Transaction Volume Matters

1. It’s the best way to monitor scope.

You price your services based on assumptions. Maybe you’ve agreed to a fixed fee for monthly bookkeeping, assuming your client runs 300–500 transactions a month. But what if that suddenly jumps to 1,000?

Tracking transaction volume monthly helps you catch scope creep early, so you can adjust pricing, or start a conversation, before things get out of hand.

2. It helps you assess file complexity and progress.

Not all client files are created equal. Two clients might have similar revenue, but one runs everything through two bank accounts, and the other uses 15 connected apps and multiple credit cards. Transaction volume is a simple way to get a quick pulse on complexity and how much effort each file really takes.

Just as important: it gives you visibility into how clients are progressing. Are transactions being posted consistently? Or is activity dropping off, possibly signaling they’re falling behind? Without transaction tracking, you might not realize there’s an issue until it snowballs.

3. It supports staffing decisions.

Are your team members overloaded? Should you redistribute work? Or is it time to hire? Looking at transaction volume across all clients gives you the data you need to make those decisions with confidence.

4. It helps identify unusual activity.

Spikes in transaction volume can signal important changes: seasonality, growth, a new system integration, or even a mess brewing under the surface. Having a clear view into monthly transaction trends helps your team spot red flags before they turn into bigger issues.

How Level Makes It Easy

Tracking transaction volume manually is tedious. That’s why we built the Firm Activity Dashboard inside Level.

Here’s what you get:

• Client-by-client breakdown of monthly transaction volume

• Trend analysis to quickly spot changes over time

• A simple way to see who’s growing, shrinking, or suddenly out of scope

• Insight into whether clients are staying on track or falling behind—without relying on your bookkeeping team to flag it or logging into each file

• Visibility into which clients are driving the most review activity

Best of all, there’s no setup required, just connect your clients’ QuickBooks Online files and let Level do the work.

Start Using the Firm Activity Dashboard Today

If you’re already a Level user, head to the dashboard to see your firm’s activity trends. If not, start a free trial and see how easy it is to stay on top of transaction volume without spreadsheets, guesswork or hours of work.

Want help understanding how to use transaction data to grow your firm? Reach out to us at support@checkthelevel.com. We're happy to help.